The City of Cedar Hill strives to ensure that taxpayers receive the maximum value for every expenditure and that all expenditures are conducted in a manner that preserves the public trust. The City is committing to assuring that all businesses are given prompt, courteous, and equal opportunity to provide goods and services to the City.
Our goal is to make doing business with us as easy and convenient as possible. Suppliers may register for bid notification with DemandStar for a membership fee. This system enables us to improve our service to you by providing automatic bid notification and instant access to bid information via the web. Membership fees vary; visit demandstar.com or call (800) 711-1712 for more information.
Notification for Bids & Solicitations
Bid notices are also advertised:
Suppliers may access bid packets online or purchase a physical copy at the Government Center (285 Uptown Blvd.) The cost for physical copies varies based on the project type and specifications. The City does not mail or fax bid packages.
Methods of Procurement
Telephone Quotationsare taken for items of value up to $3,000 or where time limits, sole source, or emergency conditions prevail. The supplier should provide a firm price, delivery time, and cash terms. When the award is made, the Buyer may give the successful bidder a purchase order number over the telephone, and a confirming order is emailed to the supplier.
Written Quotationsare requested for items whose value is between $3,000 and $50,000. The supplier should provide a firm price, delivery time, and cash terms. When the award is made, the Buyer may give the successful bidder a purchase order number over the telephone, and a confirming order is emailed to the supplier.
Formal Sealed Bid Proceduresare followed for the purchase of items and services costing $50,000 or more. Proposals received after the advertised time and date will be rejected or returned unopened to the bidder. Solicitations will specify that competitive bids or proposals are to be received by the specified date and hour at the specified location. The City will not accept bids/ proposals delivered after the date and time specified or delivered to any other location. Suppliers are also encouraged to attend bid openings when the opening is specified by law.
Invoices & Payments
Tax Exempt Status
The City of Cedar Hill is exempt from Federal and State taxes. State exemption certificates, W-9 Form and the City's Tax ID Number will be provided by the City, upon request by the supplier.
Conflicts of Interest
By submitting a response to a quote, bid or other request, vendors declare compliance with the requirements of Chapter 176 of the Texas Local Government Code.